Executive Assistant to the Vice President of Academic Affairs & Dean

Executive Assistant to the Vice President of Academic Affairs & Dean
Hartford International University for Religion and Peace

Introduction:
Interested in using your skills to make a real difference in the world? Hartford International University for Religion and Peace (HIU), founded in 1834, has a mission like no other organization. We are a historic, fully accredited, university with an ample endowment that engages in research, religious studies, and interreligious dialogue to deepen beliefs, respect differences, and help bring peace to our communities and the world. Our students often call their studies and experiences at HIU life-changing.
Consider joining a supportive team of changemakers who are committed to a more peaceful and just world. HIU values diversity of all kinds and is committed to fostering an educational environment that promotes a culture of hospitality and inclusivity. Located in the historic West End of Hartford, Connecticut, our beautiful and unique campus recently expanded to support strategic initiatives.

Benefits:

• Comprehensive package of medical plan options including a health savings account, dental, vision, disability coverage, and life insurance plans.
• Generous paid time off (PTO) for vacation, sick, and personal days, as well as numerous paid holidays each year.
• Paid Winter break (December 24-January 1) and Summer break (the week of July 4) each year, on top of PTO and holidays.
• Retirement plan that contributes up to 10% of base salary into a 403b plan, including 2% employee and employer match (after one year of employment).
• Initiatives that promote overall wellness and a healthy work culture.
• Annual Years of Service Luncheon for staff.
• Paid Community Work Day each year to volunteer in the community.
• Paid time off on Election Day in order to vote.
• Education fee waiver to audit or enroll in courses at HIU (one per semester).
• Mission-driven culture where people are welcoming, supportive, and love what they do.

Broad Functions:
HIU is seeking a highly organized, proactive professional to serve as Executive Assistant to provide high-level, comprehensive support to the Vice President of Academic Affairs (VPAA) of HIU. In this essential and important role, the Executive Assistant will utilize strategies to conserve the VPAA’s time to work on strategic initiatives. This position will report directly to the VPAA and work closely with the Enrollment Management Team.

Duties and Responsibilities:
To perform this job successfully, the individual must be committed to a high standard of excellence and perform the following duties satisfactorily.

• Manages the VPAA’s schedule, including making appointments and scheduling meetings, monitoring and answering emails, and helping VPAA prioritize daily schedule.
• Provides staff support to the VPAA for the Faculty Council, Academic Council, Academic Programs Committee of the Board, Collegial Sharing, Graduation Committee, and other meetings as necessary; this includes preparing agendas, collecting/distributing materials, taking minutes, maintaining files, and disseminating information on decisions to the University community.
• Manages special research projects, and initiatives for the VPAA.
• Maintains faculty contracts and prepares and maintains affiliated faculty contracts.
• Assists affiliated faculty with room set-up needs, Zoom invitations, and orientation to HIU.
• Coordinates faculty workplans and compiles faculty reports for the Annual Report.
• Books and coordinates VPAA’s travel arrangements.
• Submits monthly visa reconciliations and mileage reimbursement each semester to the Business Office.
• Manages faculty retreats.
• Manages the All-University Calendar.
• As is expected of all employees, provide backup support for the University’s major events/general activities, as needed.
• Uses initiative, sound judgement and confidentiality in attending to all matters, particularly when referring them to delegated authority in their absence.
• Manages confidential material and matters in an appropriate and discreet manner.
• Other duties as assigned.

Education and/or Experience:

• Excellent organizational skills and ability to work independently.
• Possesses strong time management and multitasking skills to ensure completion of and meeting of important deadlines.
• Must maintain strict confidentiality at all times.
• Must exercise good judgment in delicate situations and possess excellent interpersonal skills, initiative, and be detail oriented.
• Possesses strong verbal and written communication skills.
• Familiarity with religious communities is a plus.
• Administrative experience and college degree strongly preferred.

Physical Requirements:
Remaining in a stationary position, often standing or sitting for prolonged periods. Adjusting or moving objects up to 25 pounds in all directions. Communicating with others to exchange information. Repeating motions that may include the wrists, hands and/or fingers. Assessing the accuracy, neatness and thoroughness of the work assigned. Ability to drive.

Hartford International University for Religion and Peace is an Equal Opportunity Employer.

Salary range - $65,000-$70,000 commensurate with experience, skills, education, and training.

To apply, please contact humanresources@hartfordinternational.edu . A resume, cover letter, and three professional references are required. Typically, only candidates who are selected for interviews will be contacted.