Registrar

• Comprehensive package of medical plan options including a health savings account, dental, vision, disability coverage, and life insurance plans.
• Generous paid time off (PTO) for vacation, sick, and personal days, as well as numerous paid holidays each year.
• Paid Winter break (December 24-January 1) and Summer break (the week of July 4) each year, on top of PTO and holidays.
• Retirement plan that contributes up to 10% of base salary into a 403b plan, including 2% employee and employer match (after one year of employment).
• Initiatives that promote overall wellness and a healthy work culture.
• Annual Years of Service Luncheon for staff.
• Paid Community Work Day each year to volunteer in the community.
• Paid time off on Election Day in order to vote.
• Education fee waiver to audit or enroll in courses at HIU (one per semester).
• Mission-driven culture where people are welcoming, supportive, and love what they do.

Broad Functions

HIU is looking for an engaged, dynamic, and dedicated Registrar to work in collaboration with the Enrollment Management team to plan and coordinate all administrative aspects of graduate degrees, certificate programs, and non-degree programs for a small graduate school.

Responsible for the effective functioning of the Registrar’s Office including overseeing the student information system (currently Populi), maintaining accurate student records, and completing institutional reporting. Responsible for all aspects of registration policies and procedures. We seek an energetic team player whose work will have an ultimate impact on peacebuilding efforts across the world.

Duties and Responsibilities

To perform this job successfully, the individual must be committed to a high standard of excellence and perform the following duties satisfactorily.

Student Records and Registration

• Responsible for all aspects of student registration, from planning, coordinating, and processing registrations
• Communicates with students and faculty regarding registration policies, deadlines and other academic calendar information.
• Coordinates with the Admissions Office in onboarding newly admitted students, including compliance with state mandated immunization requirements, disseminating data on accessing the Populi student record system, the Canvas LMS system, and creates the assignment of HIU emails.
• Manages the maintenance and integrity of student records focusing on accuracy and privacy.
• Enforces University policies pertaining to registration and grading policies.
• Produces transcripts. Certifies enrollment and conferral data according to Federal and FERPA guidelines.
• Manages the data and use of the Populi student information system including training students, faculty, and staff.
• Provides institutional oversight of FERPA. Trains faculty and staff on FERPA regulations.
• Coordinates with the Business Office to schedule processes for billing.

Student Degree Auditing and Graduation

• Coordinates with faculty advisors on communicating program requirements to students.
• Performs degree audits and provides information to students regarding their progress toward program completion, as well as communicating academic standing, program completion limits, and related deadlines
• Maintains the accuracy of the degree audit for each program in Populi.
• Prepares final candidate lists for voting approval by faculty and the Board of Trustees
• Provides information on the Graduation process to students and oversees the Graduation Committee and the coordination of commencement events.

• Manages the ordering and distribution of diplomas based upon successful degree completion

Course Scheduling and LMS Support

• In coordination with the Academic Dean, prepares the annual HIU Academic Calendar and the graduate programs course scheduling per term, including the coordination of scheduling with our Consortium program partners. Responsible for entering and managing this data in both the Populi system, and the HIU website.
• Manages the course catalog in Populi; in coordination with the Academic Dean and Program Directors, reviews and updates new course data, course descriptions, and changes to program requirements in Populi as needed.
• Responsible for maintaining and updating on the HIU website catalog data, related academic information, and other institutional data as requested
• Assigns classrooms each term based on enrollment numbers and notifies appropriate HIU staff regarding the need for classroom technology arrangements.

Institutional Reporting

• Acts as Accreditation Liaison Officer (ALO) for NECHE and ATS accreditation.
• Collects data for external organizations for reporting to Federal and State agencies, including U.S. and State of Connecticut Departments of Higher Education, NECHE, ATS, and other external organizations as permitted, as well as institutional requests.
• Responsible for all IPEDS reporting.
• Provides enrollment and retention reports.
• Remains current on the student assessment requirements of our accrediting agencies.

Academic Policies Committee (APC)

• In consultation with the Academic Dean, prepares meeting agendas, distributes related meeting materials, including student petition documentation for committee review.
• Produces meeting minutes and communicates APC decisions to students and advisors.

Other Duties

• Attends meetings and serves on committees as requested
• Assists the Director of Recruitment and Enrollment Management, Academic Dean, and President with other duties as assigned.
• As expected of all employees, provides backup support for the University’s major events and general activities, as needed.

Education and/or Experience:

• This is an in-person position, with the potential of occasional remote work.
• 3-5 years’ experience in higher education administration, 2-4 years' experience as a Registrar required.
• A bachelor’s degree (required) or master’s degree (desired).
• Must have sharp attention to detail and the ability to manage multiple projects and meet multiple deadlines; must have excellent planning and organizational skills.
• Maintain student, faculty, and staff confidentiality for sensitive information.
• Ability to effectively communicate verbally and in writing
• Experience with web-based student database management software; knowledge of Populi is preferred.
• Knowledge of Microsoft Office products.
• Must be able to relate to a wide range of individuals across diverse backgrounds.
• In person work is required.

Physical Requirements:

Remaining in a stationary position, often standing or sitting for prolonged periods. Adjusting or moving objects up to 25 pounds in all directions. Communicating with others to exchange information. Repeating motions that may include the wrists, hands and/or fingers. Assessing the accuracy, neatness and thoroughness of the work assigned.

Hartford International University for Religion and Peace is an Equal Opportunity Employer. Salary range - $85,000-$91,000 commensurate with experience, skills, education, and training.

To apply, please contact humanresources@hartfordinternational.edu . A resume, cover letter, and three professional references are required. Typically, only candidates who are selected for interviews will be contacted.